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Location: Pittsburgh, PA | Schedule: Full-time, on-site

Overview

A highly successful and growing investment firm is seeking an experienced Senior Administrative Assistant to join its team. This is a highly visible position supporting senior leadership while also playing an important role in the day-to-day operations of the organization, ideal for an accomplished administrative professional who thrives in a fast-moving, collaborative, and results-driven environment.

What you'll do

• Provide high-level administrative support to Partner-level and senior leadership
• Manage complex calendars, meetings, appointments, and scheduling priorities
• Coordinate domestic travel arrangements and develop detailed itineraries
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders
• Prepare reports, correspondence, presentations, and other materials as needed
• Coordinate recurring and ad hoc meetings, including scheduling, preparation and distribution of materials, catering, and other meeting logistics
• Help ensure conference rooms, common areas, and office supplies are appropriately maintained and stocked
• Coordinate incoming supplies, deliveries, and other office-related needs
• Provide reception coverage and assist with general administrative and clerical responsibilities as needed
• Coordinate travel schedules and prepare comprehensive itineraries for senior team members
• Assist with expense reporting and reconciliation, including serving as backup for recurring expense-reporting responsibilities
• Maintain accurate documentation related to travel and business expenses
• Assist with CRM administration, data maintenance, and related business development activities
• Support onboarding initiatives and internal communications
• Assist with the preparation and distribution of internal newsletters and other firm communications
• Provide administrative support for special projects and business development initiatives
• Coordinate important mailings, including certified correspondence, tax-related filings, distributions, and notifications
• Maintain organized records and ensure time-sensitive materials are processed accurately
• Support operational and strategic initiatives designed to improve efficiency across the organization
• Take ownership of special projects and additional responsibilities as business needs evolve

Required qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience
• Demonstrated experience supporting senior-level executives or leadership teams
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions
• Strong attention to detail and a high level of personal accountability
• Resourceful, dependable, and comfortable working both independently and as part of a collaborative team
• Ability to maintain discretion and professionalism when handling sensitive or confidential information
• Comfortable working in a fast-paced, growing, and evolving organization
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Comfortable using virtual meeting and conferencing platforms, including Microsoft Teams and Zoom

Preferred qualifications

• Experience with Concur or a comparable travel and expense management platform preferred

Why this role

This is a highly visible position supporting senior leadership at a fast-moving, collaborative, and results-driven organization, offering the opportunity to take ownership of a wide range of operational, business development, and office-related responsibilities.